# Aphelios Software
> AI-powered all-in-one business software: inventory, POS, AI assistant, barcode scanning, CRM, purchase orders, supplier management, task management (kanban) and PDF editor for UK small businesses plus Stripe payments. Created by Cal Lo.

## About
Aphelios Software is a cloud-based business management platform that replaces separate systems and spreadsheets with a single, AI-powered dashboard. Designed for UK small businesses, market traders, independent retailers, and multi-location operators. Now with Tasks kanban boards, PDF toolkit, Forms and Diagrams (8-editor Office Suite: docs, sheets, presentations, images, video, PDF, forms & diagrams).

Updated 2026-09-05: Forms & Diagrams launched — see https://apheliossoftware.com/online-form-builder-uk and https://apheliossoftware.com/online-diagram-maker-uk.

## Key Features
- [AI Business Assistant](https://apheliossoftware.com/ai): Natural language queries, stock checks, PO management, email sending, OCR invoice scanning
- [Online Office Suite](https://apheliossoftware.com/online-office-software-uk): Browser-based docs, spreadsheets, presentations, images, video, PDF, forms & diagrams with AI, workspace sharing, UK-hosted. 8 editors from £29.99/mo for 2 users. Replaces Google Workspace & Microsoft 365
- [Online Form Builder](https://apheliossoftware.com/online-form-builder-uk): Contact, feedback, surveys, quizzes with auto-scoring and certificates, bookings & Stripe payments. Share by link (NEW)
- [Online Diagram Maker](https://apheliossoftware.com/online-diagram-maker-uk): Mindmaps, flowcharts, org charts, process flows & room plans. Templates, drag-drop (NEW)
- [Online Document Editor](https://apheliossoftware.com/online-document-editor-uk): 10 templates, TOC, footnotes, headers/footers, word count, AI drafting, docx/pdf/md export
- [Online Spreadsheet Software](https://apheliossoftware.com/online-spreadsheet-software-uk): Formulas, multi-sheet, merges, xlsx/csv/pdf, workspace sharing, autosave
- [Presentations](https://apheliossoftware.com/online-office-software-uk): 8 templates, slides & shapes, 16:9 pptx export (OpenXML) + pdf/md, OfficeHub real-time collab, ShareToken sharing — part of Office Suite
- [Online Image Editor](https://apheliossoftware.com/online-image-editor-uk): Crop/resize, filters, AI remove background, 4x upscale, generative fill, HEIC support, 15MB
- [Online Video Editor](https://apheliossoftware.com/online-video-editor-uk): Trim, speed, filters, watermark, Whisper AI captions, FFmpeg, 300MB/20min
- [Online PDF Editor](https://apheliossoftware.com/online-pdf-editor-uk): View, annotate, organize, fill, sign, edit & redact PDFs. Merge, scan, compress, password protect. Part of 8-editor Office Suite
- [Tasks – Kanban Boards](https://apheliossoftware.com/tasks): Unlimited kanban boards, drag-drop cards, assignees, My Tasks, due dates → scheduler sync, CRM-linked (NEW)
- [Inventory Management](https://apheliossoftware.com/inventory): Real-time stock tracking across multiple locations with low stock alerts
- [POS System](https://apheliossoftware.com/pos): No-hardware POS on any phone, tablet or computer with barcode scanning
- [CRM](https://apheliossoftware.com/crm): Lead and deal pipeline with scoring, quotes, proposals, email tracking and webhooks
- [Barcode Scanning](https://apheliossoftware.com/barcode): Scan with phone camera or Bluetooth scanner, label PDF printing
- [Stripe Payments](https://apheliossoftware.com/stripe): Card, Apple Pay, Google Pay, refunds, subscriptions, QR checkout
- [Purchase Orders](https://apheliossoftware.com/purchasing): PO lifecycle, supplier management, price history, PDF export
- [Invoicing](https://apheliossoftware.com/invoicing): Draft-to-paid workflow, PDF generation, email delivery
- [Tasks](https://apheliossoftware.com/tasks): Kanban task management — boards, drag-drop cards, assignees, calendar sync, My Tasks, CRM integration
- [Scheduler](https://apheliossoftware.com/scheduler): Calendar events, recurring schedules, email reminders — syncs with Tasks & PO delivery dates
- [OCR Invoice Scanning](https://apheliossoftware.com/purchasing): AI extracts invoice data and auto-creates purchase orders
- [Document Templates](https://apheliossoftware.com): Branded PDFs with custom logo, colours, header/footer
- [REST API](https://apheliossoftware.com/integrations): Full API with scoped keys, webhooks, rate limiting
- [vs Google Workspace UK](https://apheliossoftware.com/vs-google-workspace-uk): Compare pricing — Aphelios Starter £29.99/mo for 2 users / Pro £69.99/mo for 5 vs Google £6.80/user/mo — plus 8 editors + Inventory/POS/CRM/Tasks/PDF/Forms/Diagrams
- [vs Microsoft 365 UK](https://apheliossoftware.com/vs-microsoft-365-uk): Compare Word/Excel/PowerPoint vs Aphelios docs/sheets/presentations + image/video/PDF — from £29.99/mo, UK hosting

## Security
- Two-factor authentication (authenticator app)
- Google OAuth login
- 256-bit SSL encryption
- GDPR compliant, UK hosted on Microsoft Azure
- API key authentication with scoped access

## Pricing
- Free 14-day trial, no credit card required
- Plans from £29.99/month (2 users) to £199.99/month (20 users)
- All features included in every plan, no feature gating
- [Full pricing details](https://apheliossoftware.com/price)

## Why Businesses Choose Aphelios
- No hardware needed, turn any device into a POS
- AI-powered business assistant saves hours daily
- Real-time sync across all locations
- All-in-one platform (no more juggling separate systems)
- Enterprise security with 2FA and encryption
- Built for UK small businesses

## Free Tools
- [PDF Merge, Split & Organize](https://apheliossoftware.com/tools/pdf-merge): Merge, split, extract, rotate, delete & reorder PDFs — 100% in-browser, no upload, no watermark (NEW — most popular)
- [Image Converter & Image to PDF](https://apheliossoftware.com/tools/image-converter): Convert JPG/PNG/WEBP/BMP, compress, resize, combine images into PDF, or PDF pages → images — in-browser (NEW)
- [Invoice Generator (UK)](https://apheliossoftware.com/tools/invoice-generator): Create professional invoices with VAT, totals and logo, download as PDF — no signup (NEW — highest converting utility)
- [All Free Tools Hub](https://apheliossoftware.com/tools): 10 tools including calculators below
- [Stock Forecast & Reorder Calculator](https://apheliossoftware.com/blog/stock-forecast-calculator-uk-2026)
- [POS Cost Calculator](https://apheliossoftware.com/blog/pos-cost-calculator-uk)
- [Inventory Turnover Calculator](https://apheliossoftware.com/blog/inventory-turnover-calculator-2026-guide)
- [Inventory Maturity Checker](https://apheliossoftware.com/blog/inventory-software-vs-excel)
- [Gross Profit Margin Calculator](https://apheliossoftware.com/blog/gross-profit-margin-calculator-uk)
- [Break-Even Calculator](https://apheliossoftware.com/blog/break-even-calculator-uk)

## Latest Guides
- [SumUp vs Zettle vs Square vs Aphelios 2026](https://apheliossoftware.com/blog/sumup-vs-zettle-vs-square-vs-aphelios-uk-2026): Head-to-head of UK mobile POS options, fees and features
- [Card Machine Fees UK 2026](https://apheliossoftware.com/blog/card-machine-fees-uk-2026): SumUp, Zettle, Square and Stripe transaction rates and hidden charges
- [Click and Collect for Small Businesses UK 2026](https://apheliossoftware.com/blog/click-and-collect-small-business-uk-2026): Offer click and collect with QR ordering, no website needed
- [Point of Sale Advertising UK 2026](https://apheliossoftware.com/blog/pos-advertising-small-business-uk-2026): QR checkout, receipt marketing and till-screen advertising ideas for small businesses
- [UK Mobile POS Market 2026](https://apheliossoftware.com/blog/uk-mobile-pos-market-2026): Market size, growth and key players in the UK mobile POS market
- [Supplier Portal vs Email UK 2026](https://apheliossoftware.com/blog/supplier-portal-vs-email-uk-2026): When a supplier portal beats email for purchase orders and invoices

## FAQ
- What is Aphelios Software? AI-powered all-in-one platform for inventory, POS, CRM, tasks, PDF, forms, diagrams, purchase orders and Stripe payments (8-editor Office Suite)
- Does it include AI? Yes, built-in AI Business Assistant for natural language queries and actions (38 actions)
- Does it include task management? Yes, kanban boards with drag-drop, assignees, due dates & calendar sync — included from £29.99/mo — see /tasks
- Can I edit PDFs? Yes, online PDF editor: view, annotate, merge, fill, sign & redact in browser — from /online-pdf-editor-uk
- What security features? 2FA, Google OAuth, 256-bit encryption, GDPR compliant, UK Azure hosting
- Does it include a POS system? Yes, fully integrated POS with no expensive hardware required
- Can I scan invoices? Yes, AI-powered OCR extracts data and creates purchase orders automatically
- Can I use it for multiple locations? Yes, inventory syncs across stores and market stalls in real time
- Is barcode scanning included? Yes, works with phone camera or USB/Bluetooth scanner
- How does the free trial work? 14 days free, no credit card needed, cancel anytime
- Is my data secure? GDPR compliant, UK hosted on Azure, 256-bit SSL, payments by Stripe
- Can I accept payments with QR codes? Yes, generate printable QR codes for instant checkout