Smart Purchase Order Management for Growing Businesses
Create, send and manage purchase orders in minutes. Track deliveries, receive stock automatically and keep your supplier relationships organised.
Start Free 14-Day TrialAuto-Generated PO Numbers
Every purchase order is assigned a unique PO number automatically, keeping your purchasing records organised and searchable.
Supplier Management
Store supplier details, contact information, lead times and pricing history — all linked to every purchase order.
One-Click Stock Receiving
When stock arrives, mark items as received and inventory levels update automatically — no double entry required.
How Purchase Orders Work
1. Create a PO
Select a supplier, add products and quantities, set expected delivery dates and create the order.
2. Send to Supplier
Email the PO directly to your supplier as a PDF attachment, or download and share it manually.
3. Receive Stock
When goods arrive, enter received quantities and inventory is updated in real time.
Everything You Need to Manage Purchasing
Complete PO Lifecycle
Track every purchase order through its full lifecycle — from Draft to Sent, Partial, Received or Cancelled. Each status change is recorded so you always know where an order stands.
Professional PDF Documents
Generate professional A4 PDF purchase orders with your business name, supplier details, line items and totals. Download or email them directly from the platform.
Supplier Price History
Automatically track pricing from suppliers over time. Each PO records unit costs, helping you compare supplier pricing and make informed purchasing decisions.
Delivery Schedule Integration
Expected delivery dates are automatically added to the built-in scheduler, giving your team visibility of upcoming stock arrivals across the business.
PO Status Workflow
Each status gives you full visibility of your purchasing pipeline at a glance.
Purchase Order Software for UK Businesses
Purchase order management is an essential part of running an efficient business. Whether you order stock from a handful of suppliers or manage dozens of regular deliveries, keeping track of purchase orders, deliveries and supplier communications is critical to maintaining smooth operations.
Aphelios Software provides a complete purchase order management system that integrates directly with your inventory. When you create a purchase order, you select products from your existing catalogue. When stock arrives, you mark items as received and inventory levels update automatically — eliminating manual data entry and reducing errors.
From Purchase Order to Stock on Shelf
The journey from ordering to selling is fully connected in Aphelios Software. Create a PO, send it to your supplier as a professional PDF, schedule the expected delivery in the calendar, receive the stock with one click, and have inventory ready for sale — all within a single platform.
Supplier Management Made Simple
Keep all your supplier information in one place. Store contact names, email addresses, phone numbers, lead times and pricing history. Quickly see which suppliers you order from most frequently and track how pricing changes over time across different purchase orders.
Never Miss a Delivery Again
With expected delivery dates linked to the built-in scheduler, your entire team can see when stock is due to arrive. Overdue deliveries are highlighted, helping you follow up with suppliers and keep your supply chain running smoothly.
Frequently Asked Questions
How are purchase order numbers generated?
PO numbers are automatically generated in sequence (e.g. PO-0001, PO-0002) so your purchasing records stay organised without manual entry.
Can I email purchase orders to suppliers?
Yes. You can email POs directly to suppliers as PDF attachments, including optional comments, from within the platform.
Does receiving stock update my inventory?
Yes. When you mark items as received on a purchase order, your inventory levels update automatically in real time.
Can I track supplier pricing over time?
Yes. Unit costs from each purchase order are recorded in the supplier price history, allowing you to compare pricing across orders.
What statuses can a purchase order have?
Purchase orders progress through Draft, Sent, Partial (partially received), Received and Cancelled statuses.
Start Managing Purchasing Smarter Today
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