Simple Pricing.
All Features Included.

The cost of POS system software in the UK varies widely depending on the provider, the number of users, and the features included. Traditional EPOS systems can cost thousands of pounds upfront for hardware and installation, while modern cloud-based solutions like Aphelios Software start from a free POS system with no hardware required.

When evaluating POS system costs, it is important to look beyond the monthly subscription fee. Many providers charge additional fees for hardware, payment processing, per-transaction charges, setup fees, and premium features. Aphelios Software uses transparent pricing with no hidden costs: the price you see is the price you pay.

Understanding POS System Pricing Models

Most POS systems in the UK use one of three pricing models: per-terminal, per-user, or flat-rate subscription. Per-terminal pricing charges you for each device, which can become expensive if you operate multiple tills or mobile devices. Per-user pricing, like Aphelios Software, charges based on the number of team members who need access, regardless of how many devices they use.

Flat-rate subscriptions offer predictability but often limit features to higher tiers. Aphelios Software includes every feature: inventory management, barcode scanning, Stripe payments, CRM, invoicing, and reporting: in every plan. The only difference between plans is the number of users included.

Aphelios Software Pricing Plans

Aphelios Software offers four pricing tiers designed to scale with your business:

• Starter (£29.99/mo): Up to 2 users. Every feature included: inventory, POS, AI assistant, barcode scanning, Stripe, CRM, purchase orders, suppliers, shipping, scheduler, OCR scanning, reporting, 2FA and multi-location. Ideal for solo operators.
• Pro (£69.99/mo): Up to 5 users with priority support. The same full platform as Starter: no features hidden behind higher tiers.
• Business (£119.99/mo): Up to 10 users with API access and dedicated support. Includes the entire platform with no feature gating.
• Enterprise (£199.99/mo): Up to 20 users with unlimited locations, dedicated support and custom integrations. The complete platform, no exceptions.

Comparing POS System Costs: Aphelios vs Competitors

When comparing POS system costs in the UK, Aphelios Software offers significantly better value than most competitors. Here is how the pricing compares:

• Square: Free POS software but charges 1.4% + 25p per transaction. No built-in inventory management on the free plan. Hardware costs extra.
• Lightspeed: Starting from £59/month for the Lean plan. Advanced features require higher tiers at £99-£189/month. Hardware sold separately.
• Zettle by PayPal: Free POS app but charges 1.75% per card transaction. Limited inventory features. No CRM or invoicing included.
• Shopify POS: Starting from £5/month (Shopify Lite) but requires a Shopify ecommerce plan. Full POS features require £69/month plan or higher.
• Aphelios Software: Starting from £29.99/mo with all features included. No per-transaction fees beyond standard Stripe rates. No hardware required.

For a detailed comparison, see our guides on Aphelios vs Square UK, Aphelios vs Lightspeed, and Aphelios vs Zettle.

What Is Included in Every Plan?

Unlike many POS providers that restrict features to higher pricing tiers, Aphelios Software includes every feature in every plan. Whether you choose the Starter plan at £29.99/month or the Enterprise plan at £199.99/month, you get the same full platform: inventory management, POS system, AI business assistant, barcode scanning, Stripe payments, CRM, purchase orders, supplier management, shipping, scheduler, OCR invoice scanning, document templates, sales reporting and multi-location support.

This means even businesses on the most affordable plan have access to the same powerful tools as enterprise customers. The only difference is the number of users included in your subscription.

Hidden Costs to Watch For

When evaluating POS system costs, watch for these common hidden charges that can significantly increase your total spend:

• Hardware fees: Many providers require expensive card terminals or receipt printers. Aphelios works on any device with a web browser.
• Per-transaction fees: Some POS providers charge their own fees on top of payment processing. Aphelios only charges standard Stripe rates.
• Setup fees: Legacy EPOS providers often charge hundreds for installation. Aphelios has zero setup fees.
• Contract lock-ins: Some providers require 12 or 24-month contracts. Aphelios is month-to-month with no lock-in.
• Feature gating: Many providers reserve key features for expensive plans. Aphelios includes everything in every plan.