Run Your Entire Business with AI-Powered Software
Inventory management, POS, barcode scanning, AI assistant, CRM, team chat, tasks & PDF toolkit, purchase orders, supplier management, shipping, Stripe payments and online Office Suite (docs, sheets, presentations, images, video & PDF): seamlessly integrated so you can focus on growing your business. From £29.99/mo for 2 users — Pro £69.99/mo for 5.
From question to done — no SQL, no dashboards. Every AI action is logged and reversible.
Aphelios Agent
PO-0042 created
Smith Supplies • 20× Bags of Coffee
Stock reserved • View →
Stock synced
Inventory 42→22 • All locations
Live • No extra app
Supplier notified
Email sent • Logged
Reversible • Undo →
From question to done — no SQL, no dashboards. Team Chat • From £29.99/mo →
Payments, hosting & security · UK Built & Hosted
Everything You Need to Run Your Business
Inventory, sales, payments and analytics: all in one platform that works on any device.
Real-Time Stock Tracking
Monitor stock levels across multiple locations with instant updates on every sale, return or adjustment.
Learn moreProduct Profiles
Store detailed product information: prices, variants, suppliers, barcodes and images: all in one place.
Learn moreSmart Analytics
Gain insights with interactive dashboards that visualise inventory trends, sales performance and forecasts.
Learn moreAlternative to Google Workspace & Microsoft 365 – Office Suite (6 editors) from £29.99/mo for 2 users → Pro £69.99/mo for 5 vs M365/Workspace per-user fees
500+
Products Managed
2500+
Sales Processed
1000+
Secure Transactions
How It Works
From payment to stock update: everything happens automatically in seconds.
Customer Pays
Payment processed securely via Stripe: in-store, online or by QR code.
Sale Recorded
Transaction logged instantly with invoice, customer data and payment details.
Stock Updates
Inventory levels adjust in real-time: across all locations and devices.
Powered by real-time Stripe webhooks
How UK Businesses Use Aphelios
See how Aphelios helps businesses like yours streamline inventory, sales and payments.
"Aphelios Software completely transformed how we manage stock. We went from spreadsheets to real-time tracking in one afternoon. The QR checkout feature alone saves us hours every week."
Sarah K.
Market Stall Owner, London
"The Stripe integration is seamless. Payments are processed and inventory updates automatically: no more manual data entry. It's like having an extra employee."
James P.
Independent Retailer, Manchester
"We run three market stalls and Aphelios Software keeps all our inventory in sync. Barcode scanning on our phones means we never miss a sale. Absolutely essential for our business."
Amy L.
Multi-Stall Trader, Bristol
Why UK Businesses Choose Aphelios Software
One platform. Zero complexity. Everything you need to sell, track and grow.
No Hardware Needed
Turn any phone, tablet or computer into a fully functional POS system. No expensive terminals or contracts required.
Real-Time Sync
Inventory, sales and payments update instantly across all locations. What you see on screen is always what's in stock.
All-in-One Platform
Inventory, POS, barcode scanning, CRM and Stripe payments: no more juggling between separate systems and spreadsheets.
Built for the UK
GDPR compliant, UK hosted on Microsoft Azure, with GBP pricing and local support. Your data stays in the UK.
Your Data is Safe with Us
Multi-factor authentication, social login, encrypted storage, full audit trail and GDPR compliance built in from day one.
Two-Factor Authentication
Protect your account with authenticator app 2FA. An extra layer of security beyond your password.
Google OAuth Login
Sign in with your Google account. No need to remember another password: fast and secure.
API Key Authentication
Secure API access with scoped keys. Integrate with confidence knowing your data is protected.
256-bit Encryption
All data encrypted in transit and at rest. UK hosted on Microsoft Azure. Fully GDPR compliant.
Full Audit Trail
Every login, change and deletion is logged with timestamps and user details. Full visibility into who did what and when.
Role-Based Access Control
Granular permissions for Admin, Manager, Staff and Customer roles. Control who can view, edit or delete sensitive data.
Everything at a Glance
Monitor stock levels, track sales performance and manage payments from one central dashboard. Real-time data means you always know what's happening in your business.
- Real-time inventory levels and low stock alerts
- Sales analytics, revenue tracking and Excel/PDF reports
- Barcode scanning, QR code checkout and label printing
- Purchase orders, supplier management and shipping
- Stripe payment processing with automatic reconciliation
- Lead and deal pipeline, quotes and email tracking
- AI Business Assistant with natural language queries & 50+ automated actions
- Task management — kanban boards, assignees & calendar sync
- PDF editor — view, annotate, merge, fill, sign & redact in browser
- Team Chat — keep your team connected in one place, no extra app needed
- 2FA, Google OAuth and enterprise-grade security
- Online Office Suite – docs, sheets, presentations, images, video & PDF (6 editors) with real-time co-editing and ShareToken links (replaces Google Workspace / Microsoft 365) — from £29.99/mo for 2 users
One Place to Keep Everyone in Sync
Chat with your team right where you run your business — alongside your stock, sales and tasks. No extra app to manage and no extra bill to pay. See how it works →
- Simple channels — keep conversations tidy by team or project.
- Never miss what matters — get notified, quickly gather opinions and keep key messages handy.
- Private and secure — your conversations stay safe, backed by UK hosting.
Included from £29.99/mo for 2 users — no per-seat add-on. 14-day trial.
Modern Payments & QR Checkout
Accept payments instantly in-store or online using Stripe, QR codes, or shareable payment links. No hardware POS required: everything syncs in real-time with inventory and sales.
Secure Stripe Checkout
Branded checkout experience with instant payment confirmation and automatic stock updates.
QR Checkout & No Hardware POS
Sell anywhere in seconds. Generate printable QR codes or payment links and accept payments instantly from any device.
Printable QR Codes Everywhere
Generate dynamic QR codes for tables, products, invoices, and checkout links. Customers simply scan and pay instantly: no app or hardware required.
No POS Hardware Needed
Turn any phone, tablet, or computer into a checkout instantly.
Printable QR Codes
Print QR codes for counters, tables, invoices, or product displays.
Powered by Stripe
Secure global payments with instant reconciliation and reporting.
Explore dedicated POS solutions for your business type:
Your AI Business Assistant
Ask questions in plain English and get instant answers — grounded in your live sales, inventory, CRM and PO data. Beyond answers, the assistant takes action and every step is logged.
- “What products are low in stock?” — instant report with reorder suggestions
- “Show me overdue purchase orders” — filtered list in seconds
- “Email my top 5 customers” — drafted, branded and sent; logged in CRM
- “Create a PO for Smith Supplies — 20× Bags of Coffee at £9” — PO created, stock & supplier linked
- Scan invoice / receipt / business card → OCR extracts line items & totals → draft PO/customer in seconds
-
“Create a price list with 20 products + formulas” — spreadsheet built via
create_spreadsheet; “Generate an image of a handcrafted oak table” → 1024×1024 image - Natural-language search across customers, inventory, sales, invoices, POs, suppliers, leads, deals, events & quotes — no SQL
- “Mark all Draft invoices over £500 as Sent” — bulk update in one sentence; “Undo that” reverses it — every action audited
Try asking — from question to done
Every action is logged and reversible. Emails ask approval before sending.
Daily AI Summary + Forecasting
Overnight the AI reads your sales, stock, overdue POs and refunds and gives you one clear summary of what happened and what needs attention today — plus demand forecasts and seasonal alerts.
- • Low stock, overdue POs, refund spikes and slow-movers flagged
- • Search anything: “customers added last week” → filtered, exportable
- • Create spreadsheets, documents & images from a single prompt
From Lead to Customer: All in One Platform
Capture opportunities, close deals and send quotes without switching between tools.
Capture & Qualify Leads
Add leads from any source, score them automatically and assign to your team.
Close Deals Faster
Move deals through a visual pipeline and track every stage transition.
Send Quotes & Win
Create professional quotes, send as PDFs and convert leads into customers.
Frequently Asked Questions
Quick answers to the most common questions about Aphelios Software.
Ready to Transform Your Business?
Start your 14-day free trial today. No credit card required. Cancel anytime.