Aphelios Software vs SumUp UK
SumUp is a great card reader. But if you sell products, run stock or juggle multiple locations, you need a real business platform: Aphelios gives you inventory, purchase orders, CRM and AI at one flat price.
At a Glance
Inventory, multi-location sync, POs, CRM and AI — no card machine required
No HW
POS on any device, no reader to buy
All-In-1
Inventory, POs, CRM, AI included
Feature Comparison
| Feature | Aphelios Software | SumUp UK |
|---|---|---|
| Inventory Management | Full stock tracking: variants, barcodes, low stock alerts, supplier history | Basic product list with stock levels only |
| Multi-Location Stock | Real-time sync across unlimited locations | Not available |
| Barcode Scanning | Phone camera + Bluetooth scanner, label PDF printing | Not available |
| Purchase Orders | Full PO lifecycle, supplier management, price history, PDF export | Not available |
| CRM & Lead Management | Full CRM: leads, deal pipeline, quotes, proposals, contact history | No CRM |
| AI Business Assistant | Plain-English queries, OCR invoice scanning, forecasting | Not available |
| Hardware Required | None: works on any phone, tablet or computer | Card reader purchase required |
| Payment Processing | Stripe integration: 1.5% + 20p per transaction | 1.69% per transaction (card reader purchase extra) |
| QR Code Checkout | Printable QR codes for tables, products and invoices | QR code orders available |
| Data Hosting | UK hosted on Microsoft Azure, GDPR compliant | EU-based entity, non-UK hosting |
| Free Trial | 14-day free trial: no card needed | Free app (hardware purchase required) |
Why Choose Aphelios Over SumUp?
SumUp is built for taking payments. Aphelios is built for running a business.
Real Inventory, Not a Product List
SumUp tracks basic stock levels. Aphelios gives you variants, barcodes, low stock alerts, supplier price history and purchase orders: everything a business selling physical products actually needs.
Multi-Location, Real-Time Sync
Run two shops, a stall and a market unit? Stock syncs across every location instantly. SumUp has no multi-location inventory: you would end up with separate product lists and no single view.
AI That Does the Admin
Ask your AI assistant for low stock reports, scan supplier invoices and have purchase orders created automatically. SumUp is a card reader: it cannot run your paperwork for you.
Pricing Comparison
SumUp is cheap for payments alone. Aphelios replaces your whole stack for one flat fee.
Aphelios Starter
£29.99/mo
Up to 2 users · Full platform access
- Inventory, sales & barcode scanning
- Stripe payments included
- Multi-location support
- No hardware to buy
Aphelios Pro
£69.99/mo
Up to 5 users · CRM included
- Everything in Starter
- CRM with deal pipeline
- 5 team members
- Priority support
SumUp Card Reader
From £19+ 1.69%/txn
One-off hardware · no monthly fee
- Card reader + free POS app
- Basic invoicing included
- No multi-location inventory
- No purchase orders or CRM
Frequently Asked Questions
See How Aphelios Compares
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View All Plans
See Starter, Pro and Business pricing
Cheapest overall? See cheapest POS UK 2026 and card machine fees explained.
Ready for More Than Card Payments?
Get inventory, purchase orders, CRM, AI and payments: all in one platform, no card machine required. Start your free trial today.
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