Aphelios Software vs Square UK
Square is great for payments, but falls short on inventory management and CRM. Aphelios gives you more features at a comparable price.
Aphelios Wins
Better inventory, CRM and UK support — at a comparable price
CRM+PO
Included at no extra cost
UK
UK hosted & supported
Feature Comparison
| Feature | Aphelios Software | Square UK |
|---|---|---|
| Inventory Management | Full multi-location stock tracking, low stock alerts, supplier management | Basic item tracking only. No multi-location, no supplier management |
| CRM & Lead Management | Full CRM: lead capture, deal pipeline, quotes, proposals, contact history | No CRM included |
| Barcode Scanning | Phone camera + Bluetooth scanner support | Available (hardware required) |
| QR Code Checkout | Printable QR codes for tables, products, invoices — no hardware needed | QR codes available but less flexible |
| Payment Processing | Stripe integration — 1.5% + 20p per transaction | 1.75% + variables |
| Invoice Generation | Built-in invoicing with PDF export | Available (separate module) |
| Multi-Location Support | Unlimited locations with real-time sync | Paid add-on, limited locations |
| Task Scheduler | Built-in scheduler with recurring tasks, automated alerts | Not available |
| Purchase Orders | Full purchase order management with supplier tracking | Not available |
| Data Hosting | UK hosted on Microsoft Azure, GDPR compliant | US-based servers |
| Free Plan Available | 14-day free trial — no card needed | Yes — basic plan available |
Why Choose Aphelios Over Square?
Square excels at payment processing, but Aphelios is built for UK businesses that need more than just a card reader.
Real Inventory Management
Square treats inventory as an afterthought. Aphelios gives you multi-location tracking, supplier management, purchase orders and low stock alerts — everything you need to run stock efficiently.
Built-In CRM
Square doesn't include CRM. Aphelios gives you lead capture, deal pipeline tracking, quotes and proposals — all integrated with your sales and inventory data.
UK Data Sovereignty
Your business data stays in the UK on Microsoft Azure. GDPR compliant with UK-based support — not a US help desk.
Pricing Comparison
Get more features at a comparable or lower price.
Aphelios Starter
£29.99/mo
Up to 2 users · Full platform access
- Inventory, sales & barcode scanning
- Stripe payments included
- Reporting & dashboards
- Multi-location support
Aphelios Growth
£69.99/mo
Up to 5 users · CRM included
- Everything in Starter
- CRM with deal pipeline
- 5 team members
- Priority support
Square Free
Free
Basic payments + item library
- Basic item library
- Payment processing
- No CRM
- No purchase orders
Frequently Asked Questions
Ready for More Than Just Payments?
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