Aphelios vs HubSpot CRM: UK Small Business Comparison
A detailed side-by-side comparison of Aphelios Software and HubSpot CRM for UK small businesses. Compare features, pricing, inventory and POS capabilities.
Feature Comparison: Aphelios vs HubSpot CRM
| Feature | Aphelios | HubSpot CRM |
|---|---|---|
| Free Plan | ||
| Starting Price (Paid) | £29.99/mo | ~£17/mo |
| Visual Deal Pipeline | ||
| Lead Scoring | Paid only | |
| Quote Generation | Paid only | |
| Inventory Management | ||
| POS System | ||
| Barcode Scanning | ||
| Stripe Payments | Paid only | |
| Purchase Orders | ||
| Invoicing | Via integrations | |
| Marketing Automation | ||
| UK Data Hosting | ||
| Mobile Access |
Detailed Comparison
CRM Features
Both platforms offer solid CRM foundations: contact management, deal pipelines and activity tracking. Aphelios provides visual Kanban pipelines with custom stages, automatic lead scoring and integrated quote generation with PDF export. HubSpot matches on pipeline and contacts but reserves lead scoring and quotes for paid plans.
Winner: Aphelios for included features on all plans. HubSpot for marketing automation depth.
Inventory & POS
This is where the two platforms diverge significantly. Aphelios includes full inventory management with multi-location support, barcode scanning and purchase orders. It also has a built-in POS system with Stripe payments. HubSpot has no inventory or POS capabilities: you would need separate systems and integrations.
Winner: Aphelios by a wide margin for businesses that sell physical products.
Pricing
Aphelios offers CRM, inventory, POS and payments from £0/month (free plan) with paid plans starting at £29.99/month. HubSpot CRM has a generous free tier but paid plans start around £17/month for Starter and scale rapidly: Sales Hub Professional is approximately £675/month. Adding inventory and POS tools to HubSpot would require separate subscriptions.
Winner: Aphelios for overall value. HubSpot free tier for businesses needing only basic CRM.
UK Business Needs
Aphelios hosts data on Microsoft Azure in the UK, ensuring GDPR compliance and data sovereignty. It also includes UK-specific features like Stripe payments in GBP and VAT-aware invoicing. HubSpot hosts data primarily in the US with no UK data residency option.
Winner: Aphelios for UK data hosting and localised features.
The Verdict
Choose Aphelios If:
- You need CRM + inventory + POS in one platform
- You sell physical products and need stock management
- You want UK data hosting and GDPR compliance
- You need barcode scanning for inventory or sales
- You want all features included on every plan
Choose HubSpot If:
- You only need CRM and marketing automation
- You sell services, not physical products
- Marketing automation is your top priority
- You have separate inventory and POS systems
- You need advanced email marketing tools
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