Aphelios ↔ QuickBooks
Keep QuickBooks for accounting, VAT and your accountant. Let Aphelios handle POS, inventory, purchase orders and customers - and sync the financial data between them automatically.
No Double Entry
Sales, invoices and stock sync to QuickBooks in the background
MTD Ready
VAT stays in QuickBooks for HMRC filing
Real-Time
Stock and sales data stay consistent
Why Connect Aphelios to QuickBooks?
QuickBooks is excellent for accounting, but it cannot run a shop. Aphelios covers the operations; QuickBooks covers the books - and the integration keeps them in step.
Automated Sync
Sales, invoices, bills and stock movements flow to QuickBooks automatically. No copying numbers between systems at month end.
Accountant-Friendly
Your accountant stays on the platform they know. Aphelios sends clean financial data into QuickBooks, keeping VAT and year-end simple.
Accurate Stock Values
Inventory values in QuickBooks track Aphelios stock reports, so your balance sheet matches what is on the shelves.
What Syncs Automatically
| Sales and POS transactions | Every sale at the till or via QR checkout appears in QuickBooks as an invoice or sales receipt. |
| Invoices and quotes | Invoices issued in Aphelios sync with customer details, tax codes and line items. |
| Purchase orders and bills | Supplier orders and received goods post to QuickBooks as bills against the right supplier. |
| Stock movements and value | Inventory values in QuickBooks follow Aphelios stock reports automatically. |
| Customers and contacts | Customer records created in Aphelios appear in QuickBooks, keeping both systems consistent. |
How to Connect in 3 Steps
Start Your Trial
Create your free Aphelios account and set up your products and locations.
Authorise QuickBooks
From Integrations, choose QuickBooks and log in with your QuickBooks account. Grant access to the data you want to sync.
Pick What Syncs
Choose invoices, bills, stock or contacts. Aphelios handles the rest in the background, and you can toggle each sync any time.
Frequently Asked Questions
Run the Shop, Keep the Accountant Happy
Aphelios for POS, inventory and CRM. QuickBooks for the books. Sync between them automatically.
Start Free Trial14-day free trial · No card needed · Cancel anytime