Online Office Software UK - Office Suite
Online Office Software for UK Small Businesses
Written by Calvin Lo, Founder of Aphelios Software | August 2026 | 9 min read
An all-in-one alternative to Google Workspace & Microsoft 365. Documents, spreadsheets, presentations, images and video editing — in one secure browser workspace. Real-time collaboration, AI tools, UK-hosted. From £29.99/mo for 2 users (Pro: £69.99/mo for 5). 14-day free trial.
One suite. Five editors. Zero installs. Keep private or share with your workspace — with AI and secure links.
What Is Online Office Software?
Online office software is a browser-based alternative to desktop Office suites. Instead of installing Word, Excel or separate design tools, you create and edit everything online — with automatic saving and instant sharing. Aphelios Online Office Suite bundles five easy-to-use editors into your existing business software: document editor, spreadsheet, presentations, image editor and video editor — all saved securely in one place for your business. Save presentations as PowerPoint or PDF with ease.
Unlike Google Workspace (£6-£18/user/mo) or Microsoft 365 (£5.99-£18.10/user/mo), Aphelios includes office tools in every plan from £29.99/mo for 2 users (Pro: £69.99/mo for 5) - you pay only for users, not per-app licences. 14-day free trial on all plans. Learn more in Office Software Buyer's Guide UK or compare vs Google Workspace UK and vs Microsoft 365 UK.
One Suite, Five Powerful Editors
Document Editor
10 ready-made templates, automatic contents page, page numbers and AI help to get started.
Explore Document Editor ->Spreadsheet
Formulas, formatting, multiple sheets and auto-save. Open Excel files and save as Excel, CSV or PDF.
Explore Spreadsheets ->Image Editor
Crop, resize, add filters and let AI remove backgrounds. Works with iPhone photos up to 15MB.
Explore Image Editor ->Video Editor
Trim clips, add filters and captions, add your logo. Handles videos up to 300MB or 20 minutes.
Explore Video Editor ->Presentations
8 templates, slides & shapes, save as PowerPoint or PDF and share with your team.
Explore Presentations →Why UK SMEs Choose Aphelios Office Suite
- No separate licence - included in Inventory, POS, CRM & Stripe from £29.99/mo (2 users) / £69.99/mo (5 users)
- Easy sharing — keep private or share with your whole workspace
- Secure links — send a view-only link you can switch off anytime
- UK-hosted & secure — hosted in the UK, GDPR compliant, only you can delete your files
- Work together live — see who's viewing and get automatic saving
- AI built in — draft documents, remove photo backgrounds and add video captions automatically
How It Works
Create
Start a document, spreadsheet, presentation, image or video in one click. Choose from ready-made templates or a blank page.
Collaborate
Everything saves automatically as you type. Keep it private or share with your whole workspace and edit together.
Share & Export
Keep it private, share with your team or send a secure link. Save as Word, Excel, PowerPoint, PDF and more.
Included - Not Extra
£29.99
Starter (2 users) — All 5 editors
£69.99
Pro (5 users) - Most Popular
£119.99
Business (10 users)
£199.99
Enterprise (20 users)
All plans include full Online Office Suite + Inventory, POS, CRM, Stripe, AI, Barcode & more. Compare pricing ->
Aphelios Office Suite vs Standalone Tools
| Feature | Aphelios Office Suite | Google Workspace + M365 | Free Tools (Docs/Sheets clones) |
|---|---|---|---|
| Price | £29.99 - £199.99/mo included | £6-£18/user/mo extra | Free but no support |
| Documents | ✔ 10 templates, TOC, AI draft | ✔ | Basic |
| Spreadsheets | ✔ formulas, multi-sheet, xlsx | ✔ | Limited |
| Image Editor + AI | ✔ Remove background & sharpen | ✘ | Basic only |
| Video Editor | ✔ Trim + auto captions | ✘ | ✘ |
| Sharing | ✔ Workspace + secure links | ✔ Drive/SharePoint | Link only |
| UK-hosted & GDPR | ✔ Azure UK | US/EU mix | Unclear |
Built for UK Small Business Workflows
Retail & Market Traders
Price lists in Sheets, supplier letters in Docs, product photos edited in Image, promo reels in Video - all shared with your team, no external licences.
Field Teams
Sales sheets with real-time co-editing, site photos AI-enhanced, video job reports with captions - workspace-shared instantly.
Finance & Ops
Bring in your stock takes, tidy up in the spreadsheet and send a PDF to your accountant. Keep your SOPs neat with automatic page numbers and dates.
Marketing
Generate product images from prompts, remove backgrounds, upscale 4x, create captioned video ads - without Canva/Adobe.
Frequently Asked Questions
What is online office software?
Browser-based document, spreadsheet, presentation, image and video editors (5 editors) with autosave and cloud storage. Aphelios runs 100% in-browser - no installs, no desktop Office required.
Do I need Microsoft 365 or Google Workspace?
No. For most UK SMEs Aphelios replaces them. You get five editors (docs, sheets, presentations, images, video) plus Inventory, POS, CRM and Stripe in one suite, UK-hosted. From £29.99/mo for 2 users vs M365/Google per-user fees.
Can I import and export Word and Excel files?
Yes - .docx and .xlsx with full fidelity, plus PDF and Markdown. Spreadsheets keep formulas and multi-sheet; documents keep headers/footers and tables.
Is real-time collaboration included?
Yes — keep files private or share with your workspace and edit together live. You can also send a secure view-only link.
How much does online office software cost?
Included in every plan: Starter £29.99/mo for 2 users, Pro £69.99/mo for 5 users, to Enterprise £199.99/mo for 20 users. All 5 editors. No per-document fee. 14-day free trial. See pricing.
Is my data secure and UK-hosted?
Yes — securely hosted in the UK on Microsoft Azure, GDPR compliant and encrypted.
One Suite. Zero Extra Licences.
Get documents, spreadsheets, presentations, images & video editing - plus Inventory, POS, CRM & Stripe - in one secure workspace. From £29.99/mo for 2 users.
Start Free Trial14-day free trial - No card - Cancel anytime - UK support