Aphelios ↔ Xero
Run your shop floor with Aphelios: POS, inventory, purchase orders and CRM. Keep Xero for the books, VAT and your accountant - and let sales and stock data flow between them automatically.
No Double Entry
Sales, invoices and stock movements sync to Xero in the background
MTD Ready
VAT stays in Xero where HMRC expects it
Real-Time
Stock and sales data stay in sync
Why Connect Aphelios to Xero?
Xero is the UK's most popular accounting software for a reason. The problem is that it cannot run your shop. Aphelios covers the operations; Xero covers the books.
Automated Sync
Sales, invoices, purchase orders and stock movements flow to Xero automatically. No more copying numbers between systems or re-keying invoices at month end.
Accountant-Friendly
Your accountant stays on the platform they know. Aphelios sends clean, reconciled financial data into Xero so year-end and VAT returns stay simple.
One Source of Truth
Stock lives in Aphelios where you sell; money lives in Xero where you report. Both stay accurate because neither is updated by hand.
What Syncs Automatically
| Sales and POS transactions | Every sale at the till or via QR checkout appears in Xero as an invoice or sales receipt. |
| Invoices and quotes | Invoices issued in Aphelios sync to Xero with customer details, tax codes and line items. |
| Purchase orders and bills | Supplier orders and received goods post to Xero as bills, matched to the right supplier account. |
| Stock movements and value | Inventory values in Xero track what Aphelios reports, so balance sheets match the stock on your shelves. |
| Customers and contacts | Customer records created in Aphelios appear in Xero, keeping both systems consistent. |
How to Connect in 3 Steps
Start Your Trial
Create your free Aphelios account and set up your products and locations.
Authorise Xero
From Integrations, choose Xero and log in with your Xero account. Grant read or write access to the data you want to sync.
Pick What Syncs
Choose invoices, bills, stock or contacts. Aphelios handles the rest in the background, and you can toggle each sync any time.
Frequently Asked Questions
Run the Shop, Keep the Accountant Happy
Aphelios for POS, inventory and CRM. Xero for the books. Sync between them automatically.
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