Free Task Management Software UK
Free Task Management Software UK 2026 – Top 6 Free Tools Compared
Written by Calvin Lo | Updated August 2026 | 8 min read
Free task tools are perfect to start, but limits hit fast — 10 boards here, 1,000 tasks there, no calendar sync, US data. This guide compares the top 6 free task management software options for UK SMEs in 2026 and when to upgrade to an all-in-one UK platform like Aphelios Tasks.
Quick Comparison: Free Tiers
| Tool | Free Limit | Kanban | UK Hosted | Price After Free |
|---|---|---|---|---|
| Trello Free | 10 boards | ✓ | US | £10/user/mo |
| ClickUp Free | Unlimited tasks | ✓ | US | £7/user/mo |
| Asana Personal | 1,000 tasks | ✓ | US | £10.99/user/mo |
| Notion Free | Unlimited pages | ✓ Boards | US | £8/user/mo |
| Aphelios Tasks | 14-day trial (full) | ✓ + Calendar + CRM | Azure UK | £29.99/mo (2 users) |
When Free Is Enough vs When to Pay
Stay free if: solo or 2-person team, <10 boards, no CRM or calendar sync needed, and US hosting is okay. Pick Trello for simplicity or ClickUp Free for depth.
Upgrade to Aphelios Tasks when: you need assignee filters, My Tasks across all boards, due-date Scheduler sync, CRM deal linking, AI task creation or UK GDPR hosting. Aphelios Starter is £29.99/mo for 2 users — unlimited boards, no per-user jump to £50+.
Tips to Stay Free Longer
- Archive Done boards to stay under Trello’s 10-board cap.
- Use one board with labels instead of many boards for clients.
- Export CSV before you hit Asana’s 1,000-task limit.
- Test UK hosting needs early — free US tools need a DPA for customer data.
FAQ
What’s the best free kanban software UK?
Trello Free for simplicity, ClickUp Free for power, Aphelios Tasks trial for UK business tools.
Is free Trello UK-GDPR compliant?
Trello is US-hosted via Atlassian — you need a DPA and to inform customers. Aphelios is UK Azure, GDPR by design.
Start Free – Tasks Included
14-day free trial, no card required. Tasks, scheduler, CRM & PDF from £29.99/mo.
Start Free Trial